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Procurement Officer

RIBA 1834 Ltd
London (Greater)
Closing date
21 Jul 2024

Job Details

Be part of the vision; be part of RIBA.

RIBA is a global professional membership body, and a cultural organisation, driving excellence in architecture.

Salary: c£32000 per annum, based upon experience and location

Location: London/Hybrid working

Hours: 35 hours per week, full-time, 2-year fixed term contract

This role is an opportunity to work with an award-winning membership body with international status, you will be working on operational and project activities.   

About the Role

As the Procurement Officer, you will provide support on procurement activities, to ensure the timely acquisition of goods and services required for the successful execution of projects within RIBA.

You will work closely with the Head of procurement, internal teams and external suppliers to meet programme requirements, while maintaining cost-effectiveness and efficiency.


  • Support in the Identification and evaluation of suppliers, negotiation of contracts, and supplier relationships, to ensure the timely delivery of goods and services.
  • Collaborate with programme stakeholders to understand their procurement needs and support on the development of plans to meet them within budgetary constraints.
  • Support the Head of Procurement in the sourcing process, soliciting of bids or proposals, and the evaluation of suppliers.
  • Support on the drafting, negotiation, and management of contracts throughout the procurement lifecycle to ensure compliance with terms and conditions.
  • Identify and mitigate procurement-related risks to minimise disruptions to the programme.
  • Monitor supplier performance against established KPIs and take corrective action as needed.
  • Continuously evaluate and improve procurement processes to enhance efficiency and reduce costs.
  • Prepare regular reports on procurement performance and analyse data to inform decision-making.

What are we looking for?


  • Relevant experience in Business Administration, Supply Chain Management, Procurement, or a related field.
  • Good understanding of procurement principles and practices.
  • Excellent communication and interpersonal skills.
  • Analytical mindset with proficiency in data analysis.
  • Demonstrated ability to prioritise tasks and meet deadlines.
  • Resourceful approach to teamwork and stakeholder management 
  • Strong confidence in IT Systems and excellent Excel skills


  • Understanding and enhancing sustainability
  • Good financial understanding
  • Understanding of key performance indicators (KPIs)
  • Ability to adapt to change
  • Understanding of risk management

Why Join us?

Our Benefits:

RIBA offers an amazing employee benefits package which includes (a) a generous pension scheme with employer contributions (up to 12%), (b) life assurance, (c) annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year. For more details on our benefits click here

If you would like to apply for the position, please view the full job description below (found at 'supporting documents') and submit your CV and covering letter using the form below.

Additionally, please ensure that you complete our Equal Opportunities Monitoring Form which will be submitted separate from your application.

Closing date: 21/07/24
Interview date: w/c 29th July

Due to high volumes of applications we are unable to respond to everyone, however, should you be shortlisted for interview we will be in touch.  We may also close an advert earlier than the date above if we receive enough quality applications.

Please note that you must be able to demonstrate that you have the Right to Work in the UK.  We are unable to proceed with any candidates who cannot show the relevant documentation so please only apply if you meet these criteria. Unfortunately, we are unable to offer visa sponsorship.

RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience, therefore if you are excited about the role and working with us, yet your experience may not align perfectly with every single skill or competency, we encourage you to apply anyway.  

Registered Charity No. 210566



Supporting Documents for Procurement Officer


The Royal Institute of British Architects (RIBA) is a global professional membership body driving excellence in architecture. Our purpose is to serve members and society in order to deliver better buildings and places, stronger communities and a sustainable environment.

Company info
66 Portland Place

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