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Governance Administrator

RIBA 1834 Ltd
London (Central), London (Greater)
c£26,000 to £29,000 per annum based upon experience and location
Closing date
6 May 2024

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Job (Function)
Contract Type
Full Time

Job Details

Be part of the vision; be part of the RIBA.


The RIBA is a global professional membership body, and a cultural organisation, driving excellence in architecture.


Salary: c£26,000 to £29,000 per annum based upon experience and location

Location: London/Hybrid working

Hours: 35 hours per week, full-time, 15-month Fixed Term Contract


Why Join us?


Our Benefits:

The RIBA offers an amazing employee benefits package which includes (a) a generous pension scheme with employer contributions (up to 12%), (b) life assurance, (c) annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year. For more details on our benefits click here


About the Role

We have a full-time role reporting to the Governance Manager and providing administrative support to the Governance Team.  In this role, you will be required to support and elevate the team’s success with seamless administration service tailored to meet the unique needs of the organisation at all levels. You will need to provide a level of service that goes beyond expectations.

This role is in a busy Governance department, responsible for developing and maintaining effective governance and compliance.

The role holder will be responsible for diary management including arranging committee meetings, facilitating online meetings via Microsoft Teams, preparing meeting agendas and collating then publishing meeting packs onto our digital platform (Convene). Furthermore, the post holder will manage user accounts on Convene, addressing technical issues such as expired passwords and liaise with Convene support when necessary. In addition the role holder will support with keeping a central log of decisions with actions and following-up with action-owners, so must be comfortable liaising with senior volunteers and Executive team.

The post holder will support on the Elections of RIBA Council and regional chapter elections, support with the administration of the Annual General Meeting (AGM) and assist in the delivery of training to the business, including preparing presentations.

A covering letter demonstrating how you meet the criteria below is an essential part of your application. Please consider all aspects of the role before completing your application.


What are we looking for?

  • Demonstrable experience in providing secretarial support at either committee or board level.
  • Demonstrable advanced skill in Microsoft Excel, including pivot tables and VLookUps.
  • A working understanding of Forms and Power Automate. A working understanding of charity governance.
  • Skilled at managing relationships with high profile stakeholders.
  • Excellent communication skills, oral and written.
  • High attention to detail and proof reading skills.
  • Familiarity with Convene and DocuSign, or other document management systems.
  • A self-starter who is able to get up to speed with new systems and processes.
  • Experience working with volunteers. 
  • Having an interest in the built environment and the architectural profession would be a plus.


If you would like to apply for the position, please view the full job description below (found at 'supporting documents') and submit your CV and covering letter setting out how you meet the specification set out in the about the role using the form below. Additionally, please ensure that you complete our Equal Opportunities Monitoring Form which will be submitted separate from your application.


Closing date: 6 May 2024
Interview date: W/c 13 May 2024


Due to high volumes of applications we are unable to respond to everyone, however, should you be shortlisted for interview we will be in touch.  We may also close an advert earlier than the date above if we receive enough quality applications.


Please note that you must be able to demonstrate that you have the Right to Work in the UK.  We are unable to proceed with any candidates who cannot show the relevant documentation so please only apply if you meet these criteria. Unfortunately, we are unable to offer visa sponsorship.


The RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience, therefore if you are excited about the role and working with us, yet your experience may not align perfectly with every single skill or competency, we encourage you to apply anyway.  



Registered Charity No. 210566


The Royal Institute of British Architects (RIBA) is a global professional membership body driving excellence in architecture. Our purpose is to serve members and society in order to deliver better buildings and places, stronger communities and a sustainable environment.

Company info
66 Portland Place

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