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Committee Secretary

Recruiter
RIBA 1834 Ltd
Location
London (Central), London (Greater)
Salary
c£32,000 per annum - (full time equivalent) based upon experience and location
Closing date
4 Mar 2024

View more

Job (Function)
RIBA Jobs
Contract Type
Contract
Hours
Part Time

Job Details

Be part of the vision; be part of RIBA.

 

RIBA is a global professional membership body, and a cultural organisation, driving excellence in architecture.

 

Salary: c£32,000 per annum - (full time equivalent) based upon experience and location

Location: London/home-based (hybrid working)

Hours: 21 hours per week, fixed term contract (15 months)

 

Why Join us?

 

Our Benefits:

RIBA offers an amazing employee benefits package which includes (a) a generous pension scheme with employer contributions (up to 12%), (b) life assurance, (c) annual leave of 27 days plus bank holidays and paid closure of 3 discretionary days between Christmas and New Year. For more details on our benefits click here

The Royal Institute of British Architects (RIBA) is seeking a highly motivated and organised individual to join our governance team as a Committee Secretary. In this critical role, you will play a pivotal part in supporting the effective operation of our Council and Board committees, driving forward key initiatives, and ensuring smooth communication between members and stakeholders.

 

About the Role

The Committee Secretary will provide comprehensive administrative and secretarial support to a portfolio of RIBA Council and Board committees. The post holder will also develop and maintain agendas, minutes and action plans for committee meetings ensuring clear and concise documentation. Furthermore the role holder will manage committee member communications, including circulating papers, organising meetings, facilitate voting processes and prepare briefing materials presentations for committee members and stakeholders.

 

Moreover the role holder will also liaise with RIBA staff and external stakeholders to gather information and support committee activities, assist with the implementation of committee decisions and track progress on agreed actions.

 

Finally the post holder will maintain accurate and up-to-date records of committee activities and ensure compliance with relevant governance procedures, as well as contribute to the development and improvement of committee processes and procedures.

 

 

What are we looking for?

  • A strong understanding of the principles and practices of good governance.
  • Excellent organisational and time management skills, with the ability to juggle multiple priorities effectively.
  • Proven experience in providing high-quality administrative and secretarial support including minute taking, ideally within a committee or board setting.
  • Excellent written and verbal communication skills, with the ability to communicate complex information clearly and concisely to a diverse audience.
  • Strong interpersonal skills and the ability to build and maintain positive relationships with stakeholders at all levels.
  • A good understanding of charity governance and of working with volunteers. Work experience in supporting committees and committee chairs.
  • Proficiency in Microsoft Office Suite and communications platforms such as Survey Monkey and Doodle Poll.
  • Experience of board portals and document management systems, ideally Convene.

 

If you would like to apply for the position, please view the full job description below (found at 'supporting documents') and submit your CV and covering letter using the form below. Additionally, please ensure that you complete our Equal Opportunities Monitoring Form which will be submitted separate from your application.

 

 

Closing date: 4 March 2024

Interview date: 8 March 2024


Due to high volumes of applications we are unable to respond to everyone, however, should you be shortlisted for interview we will be in touch.  We may also close an advert earlier than the date above if we receive enough quality applications.

 

Please note that you must be able to demonstrate that you have the Right to Work in the UK.  We are unable to proceed with any candidates who cannot show the relevant documentation so please only apply if you meet these criteria. Unfortunately, we are unable to offer visa sponsorship.

 

The RIBA aims to be an inclusive employer, committed to building an authentic and diverse environment where all are encouraged to be themselves. We champion work/life balance and welcome requests for flexible working across our organisation. We value applications from all sections of society and appreciate divergent experience, therefore if you are excited about the role and working with us, yet your experience may not align perfectly with every single skill or competency, we encourage you to apply anyway.  

 

Registered Charity No. 210566

Company

The Royal Institute of British Architects (RIBA) is a global professional membership body driving excellence in architecture. Our purpose is to serve members and society in order to deliver better buildings and places, stronger communities and a sustainable environment.

Company info
Website
Location
66 Portland Place
Marylebone
London
W1B 1AD
United Kingdom

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